IPC Service Charter

IPC Service Charter (PDF, 261KB) 

About the IPC Service Charter

We are committed to providing you with the best service we can and to ensuring that you are able to provide feedback. This Service Charter sets out our commitment to:

1. Delivering the best standard of service that reflects our values of being:

  • Service Focused

  • Fair

  • Accountable

  • Transparent

  • Acting with Integrity, and

  • Innovating to ensure we provide the best service we can.

2. Ensuring that you can provide us with feedback on the service you received, how we treated you and how we dealt with your information. 

Our Service Commitment

1. We will make it easy to access our services by providing:

  • access to the IPC website 24 hours per day, seven days per week

  • telephone access for the cost of a local call from anywhere in NSW

  • counter access at our Sydney office

  • in person access anywhere in NSW by videoconference, wherever possible

  • assisted access via the National Relay Service and the Translating and Interpreter Service

  • contact details on our website – www.ipc.nsw.gov.au.

2. We will treat you fairly, with respect and courtesy by:

  • providing our names and appropriate contact details

  • being polite and helpful

  • behaving with honesty and integrity

  • being sensitive and responsive to culturally and linguistically diverse backgrounds, Aboriginal and Torres Strait Islanders, and people with disability

  • keeping you informed as your case progresses

  • informing you and apologising if we get it wrong. 

3. We will provide you with accurate and consistent information and options by:

  • explaining the IPC services that best meet your needs, and what you need to do to access them

  • providing accurate and up to date website information

  • giving you information in an appropriate format that is easy to understand, clear, accurate, current and complete

  • providing resources that are easy to read, accurate and available in a number of community languages and accessible formats

  • putting you in touch with the appropriate organisation to assist you where we are unable to provide the service you need.

4. We will provide a timely and reliable service that meets our service level goals by:

  • answering your telephone enquiries during the call or if that’s not possible to return telephone calls as soon as possible

  • answering your counter enquiries at the time of your visit or if that’s not possible we will advise you how and when a response will be available

  • respond to your correspondence as quickly as possible, with at least an interim response advising of the likely length of any delay (responses will include the name and contact details of the staff member responsible for your matter)

  • maintaining efficient and regular contact with all parties as we deal with complaints and reviews

  • consulting widely when developing resources to ensure a range of views are considered and provide a reasonable time for comment on proposals.

5. We will be fair and transparent in our decision-making by:

  • ensuring that decisions and actions are reasonable and appropriate to the circumstances, based on consideration of all the relevant facts and supported by legislation, policies and procedures

  • providing you with the facts and reasons for decisions we make

  • providing a fair process

  • explaining your right to request a review, and providing information regarding that process. 

6. We will treat your information lawfully

  • The way we treat information is regulated under the State Records Act 1998Privacy and Personal Information Protection Act 1998 and the Government Information (Public Access) Act 2009

  • http://www.legislation.nsw.gov.au/#/

7. We will welcome and respect your feedback

  • We welcome your feedback – whether compliments, suggestions or complaints. What you tell us can help us improve our services or correct a problem we may not have been aware of

  • We also seek feedback through regular surveys and research, by speaking with community organisations, industry and consumer groups, and government agencies to monitor how well we are doing

  • We also welcome any comments you have in regard to this Service Charter and our performance

  • You can provide feedback in any way that suits you – http://www.ipc.nsw.gov.au/contact-us-0.

8. We will respect your right to make a complaint

  • We recommend you try to resolve the issue with the staff member, their supervisor or manager in the first instance. If you are not satisfied after taking these steps, write to the Chief Executive Officer (CEO) – http://www.ipc.nsw.gov.au/contact-us-0.  

  • If you are not satisfied with the response provided by the CEO, you can contact the NSW Ombudsman – https://www.ombo.nsw.gov.au/.

You can help us to provide you with a better service if you:

  • Give your name, contact details and any reference numbers when you contact us.

  • Tell us promptly of any change to your name, contact details or circumstances.

  • Make sure that any forms you submit are fully completed and signed by the legally appropriate person and don’t forget any supporting documents.

  • Respond on time to our requests for information or quickly let us know if you can’t reply by the time specified.

  • Provide us with all relevant information in your possession.

  • Treat our staff with respect. 

Our way of working

Our independent role

We are required to act independently this means that we are unable to:

  • provide you with legal advice. We may assist by providing general guidance on information access and privacy laws but if you need specific legal advice you must speak to your own legal advisor

  • instruct an agency how to deal with a complaint or review

  • assist or represent you at the NSW Civil and Administrative Tribunal

  • represent you or act on your behalf with agencies. 

Our service level goals

When you contact us about your rights or obligations we have the following key service level goals:

  • Responding to 80% of telephone enquiries within 1 day

  • Responding to 80% of written enquiries within 7 days

  • Responding to 80% of requests for advice within 14 days

  • Finalising 80% of review and complaint files within 90 days. 

Our performance reporting

  • We measure and monitor our performance against our Service Charter in a number of ways including producing regular performance reports, collecting and analysing data and by recording and acting on your feedback and complaints about our service, and

  • We regularly review and report on our service performance. Our IPC Annual Report provides a comprehensive analysis of our performance. 

Document information

Identifier/Title:

IPC Service Charter

Business Unit:

Executive

Author:

Director Investigation and Reporting

Approver:

Chief Executive Officer

Date of Effect:

October 2016

Next Review Date:

October 2016

EDRM File Reference:

IPC16/013848/DJ

Key Words:

Service Charter, standards, values, what we do, feedback, complaints

Document history

Version

Date

Reason for Amendment

1.0

March 2016

Review and

1.1

June 2016

Minor amendments undertaken with internal IPC feedback

1.2

July 2016

Amendments by CEO/IC and DBI incorporated

Page updated: May 2017. 

Rating: 
No votes yet
Archive: 
0