Fact Sheet - The GIPA Act and Copyright December 2019

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Compliance with mandatory proactive release requirements under the Government Information (Public Access) Act 2009 (GIPA Act) and the Government Information (Public Access) Regulation 2018 (GIPA Regulation), does not require or permit an agency to make information available in any way that would constitute an infringement of copyright.

This fact sheet sets out the open access requirements for local authorities and the form of access provisions applicable to agencies under the GIPA Act as they relate to copyright.[1] Copyright is dealt with under separate legislation and the GIPA Act does not define copyright. Accordingly, this fact sheet deals with copyright only in the context of the GIPA Act.

Open Access – Local Authorities

• Must release specified open access information;
• Release that information in specified ways
• Facilitate release of open access information by deleting aspects of the information that might otherwise prevent its public release
• Keep a record of information that it does not release
• Preserve copyright in providing access to information.

A local authority must make its open access information publicly available by:

(a)  making the information available for inspection free of charge by any person at the office of the local authority during ordinary office hours, and

(b)  providing a copy of a record containing the information (or providing the facilities for making a copy of a record containing the information) to any person either free of charge or for a charge not exceeding the reasonable cost of photocopying.

Open Access – Copyright

Section 6(6) of the GIPA Act provides that nothing in section 6 or the GIPA Regulation requires or permits an agency to make open access information available in any way that would constitute an infringement of copyright.[6]

This means that if providing access to open access information by, for example, providing a copy of a record would breach copyright, then access in this form cannot be provided.

Copyright in Australia is governed by the Copyright Act 1968 (Cth). This is federal legislation and protects literary, dramatic, musical or artistic work among other things. For an overview of copyright in Australia see ‘An introduction to copyright’ on the Australian Copyright Council website.[7]

Copyright may be infringed by using copyright material without permission of the copyright owner. Using copyright material can include:

• reproducing the work (including by photocopying, copying by hand, filming, recording and scanning)
• making the work public for the first time
• communicating the work to the public (for example, via email, broadcasting or the internet).

The above uses are exclusive rights of the copyright owner and anyone who wants to use someone else’s material in any of these ways generally needs permission of the owner. The Australian Copyright Council provides advice about this.

Action to meet open access requirements and preserve copyright

A significant responsibility is placed upon local authorities to ensure that their open access obligations are met. This means that agencies should demonstrate that they have acted to ensure that open access information is publicly available.

Agencies are also required to provide advice and assistance to the applicant to facilitate access, this includes access to information that might infringe copyright.

There are some practical ways to achieve release even if the information contains some information subject to copyright.

In respect of the DA process (which is subject to open access requirements), a practical step may be taken to not infringe copyright. The DA applicant could obtain permission from the copyright owner (e.g. an architect) to make multiple copies of records the subject of copyright (e.g. plans/drawings). The DA applicant could then make multiple copies of these to be provided to council for use by the council under the GIPA Act. This approach is contingent upon permission being given from the copyright owner.[8]

See ‘An introduction to copyright’[9] on the Australian Copyright Council website for information about:

• What copyright law protects and does not protect
• Who owns copyright and the rights of the owner
• Activities which infringe or do not infringe copyright.

Under section 72(1) of the GIPA Act access to government information in response to a formal access application may be provided in any of the following ways:

• by providing a reasonable opportunity to inspect a record containing the information
• by providing a copy of a record containing the information
• by providing access to a record containing the information, together with such facilities as may be necessary to enable the information to be read, viewed or listened to (as appropriate to the kind of record concerned)
• by providing a written transcript of the information in the case of information recorded in an audio record or recorded in shorthand or other encoded format.

Making open access information available for inspection free of charge by any person at the office of the local authority during ordinary office hours may also provide another form of access that can be taken to ensure that copyright is not infringed.[11]

Similarly, providing a reasonable opportunity to inspect a record containing the information the subject of a formal access application is also a practical step agencies can take to ensure access to information that is subject to copyright.[12]

Providing access in these ways may not infringe copyright because access by inspection does not involve reproduction of a copyrighted work. The provision of access in these ways aligns with the open access object of the GIPA Act in which proactive public release of government information is promoted.[13]

For more information about activities that do not breach copyright see the Australian Copyright Council’s information sheets about:

• Research or Study[14]
• Fair Dealing: What Can I Use Without Permission?[15]

NCAT – Copyright

In Sandy v Kiama Municipal Council[16] the applicant applied under the GIPA Act for access to information (plans, drawings and reports) relating to a development application for an abattoir adjacent to his property. The Tribunal affirmed the decision of the respondent to provide access to information by way of inspection, on the basis that to provide a copy of the records containing the information, as sought by the Applicant, would infringe copyright under the Copyright Act 1968 (Cth).

In making its decision, the NSW Civil and Administrative Tribunal (NCAT) provided guidance about determining whether information associated with a development application will be subject to copyright and when copyright will be infringed by providing access under the GIPA Act.[17]

Significantly, there is no protection from breach of copyright in section 113 of the GIPA Act which provides  protection to decision-makers acting in good faith in respect of actions for defamation or breach of confidence.

Accordingly, steps must be taken to ensure that a decision-maker/ agency does not breach copyright in providing access to information under open access requirements or in response to a formal access application.

Contact the Information and Privacy Commission NSW (IPC):

Freecall:           1800 472 679
Email:             ipcinfo@ipc.nsw.gov.au
Website:           www.ipc.nsw.gov.au

The IPC can give general advice on rights and compliance under the GIPA Act, but cannot give legal advice.
You should seek your own legal advice about these issues.