The IPC GIPA Tool is a free cloud based and fully supported internet based application. It assists all agencies and organisations regulated by the Government Information (Public Access) Act 2009 (GIPA Act) to comply with the legislation when processing and reporting on government information access applications.
The Information Commissioner strongly encourages all agencies and organisations to use the IPC GIPA Tool to more efficiently manage GIPA applications and meet the requirements of reporting on annual GIPA activities under section 125 of the GIPA Act.
A GIPA tool account is not required to submit a request for information to a NSW government agency. Accounts are only provided to agencies who use it, as respondents to GIPA applications they receive from the broader community, to manage these applications or to report their annual statistics to the Information Commissioner.
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Guide to reporting on agency GIPA operations 2017/2018
IPC GIPA TOOL - UPDATES
The IPC GIPA Tool is currently undergoing an end-to-end review. The first series of updates was released on 28 April 2016 accompanied by an interactive user guide (link below). Future updates will be listed below.
Please contact the IPC if you require advice about using the IPC GIPA Tool – call 1800 472 679 or email email@example.com
Custodianship and access to GIPA data
The GIPA Tool provides functionality for agencies to create and manage their GIPA applications and is provided by the IPC to support agencies to comply with the GIPA Act. Agencies can add, edit and search GIPA applications and view dashboards and reports. The GIPA Tool also enables agencies to submit their annual GIPA data to the Information Commissioner in order to assist in their reporting obligations. This data is subsequently used in the production of the Information Commissioner’s yearly report on the operation of the GIPA Act.
Agencies have custodianship and control over the data entered by them into the GIPA Tool. Agency officers are responsible for the reliability and quality of the data in the GIPA Tool.
Requests to access case management data in the GIPA Tool should be made directly to the agency for which data is sought. Information on how to make such a request should be available on the agency’s ‘right to information’ webpage. The IPC does not hold agency case management data.
Agency annual GIPA report data is available in the relevant agency’s corporate annual report, which is usually accessible via the agency website. The GIPA data underlying the Information Commissioner’s Report is available in xlsx format and accessible on the IPC’s webpage here.
Page updated August 2017.
Privacy Impact Assessment
In 2016 the IPC conducted a privacy impact assessment of the GIPA Tool. The assessment is available here.
The recommendations of the assessment have been considered and addressed as part of further development of the Tool and associated IPC procedures.